However, you have the right to appeal your results via the. Extenuating Circumstances include, but are not limited to: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual. Your claim will be considered by your department. mobility impairment, loss of concentration) and living in auniversityenvironment, Current treatment and / or medicationbeingundertaken, Side effects of any treatmentsormedication. Yes, as long as they fall within the same 14-day period. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. This could be: You may also have to attend an interview with the department to determine whether youre eligible for extenuating circumstances. Then well be able to get back to you sooner and you can then plan around the decisions of the EC panel. While this may seem counterproductive when youre struggling to meet deadlines, the small effort it will take could really improve your grade. A figure caption or table title should be restricted to a succinct description of the figure or table to which it refers. I have offers from manchester and UCL. Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. If you are not sure whether you should use Extenuating Circumstances,Section 1: How to Use This Frameworkincludes details of all the different support that is available to you. . There will be a designated person in your department/division who is responsible for dealing with extenuating circumstances. If you are granted an extension for any piece of coursework, you should still be able to upload your document to TurnItIn via Moodle and it must be submitted by 12pm (noon) on the new deadline. Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ All coursework should be submitted by 12.00 noon on the stated deadline. H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. Sport is for everyone, and well help you find your level. If you are not sure which mitigation is right for you, you can discuss this with your personal tutor or the IOE EC team. endstream endobj 438 0 obj <>/Subtype/Form/Type/XObject>>stream If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. EMC ECs are designed for emergencies. It is your responsibility to ensure that the work is submitted on time. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. You cannot defer coursework or the dissertation to the LSA you can only request a specific extension length. Help us make this site better by telling us what you think about this page, University of East London There is no official limit for conventional ECs, but anything over 12 weeks can only be authorised by the Joint Faculty. Bereavement:For a child, sibling, spouse or partner, Shorter-term medical conditions: Serious personal injury, medical condition or mental health condition, Longer-term medical conditions: Serious worsening or acute episode of an ongoing disability, medical condition or mental health condition, More information on what is considered an Extenuating Circumstance can be found in the. These are referred to as extenuating circumstances. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. You cannot appeal against an academic or professional judgement that has been reached through due process by an Extenuating Circumstances Panel. Together,wecanmake the world around usbetter, on campus and beyond. EMC includes details of all the different support that is available to you. /Tx BMC If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. If you had previous extensions for the same assessment, state the most recent deadline. Source: Kyle Loftus/Unslash. , normally no more than one week after the first affected assessment. You can find a guide to submitting your claim on Portico on the UCL website. Ordinarily, if something prevents a student from submitting an assignment on time, they can apply for an EC to extend the deadline, up to two times during the year. What falls under extenuating circumstances? We are one of the largest student-led organisations in the UK. Note that you can only self-certify if you submit your claim before the assignment deadline. Need support during your admission journey? *'"&0M" f? UCL has a legal duty to ensure that you are not treated any less favourably, and that you have fair access to your education and all of UCLs servicesandsupport. All illustrations must be discussed in the text. Once you have started any time-limited assessment, you cannot self-certify a deferral to the next assessment period. All discussions will be treated confidentially. Stay calm, heres what to do, A sudden illness or injury that prevents you from studying for an extended period, A serious illness or death of a loved one that affects your ability to study, A flair-up of a long-term health issue such as a chronic illness or a mental health condition, A detrimental personal issue such as parents divorce, an unexpected pregnancy or falling victim to a criminal offence, Last minute computer issues that prevent you from completing your work, Minor illness or injury that doesnt affect your academic performance for more than a few days, Issues that have been on-going but dont really affect you during the period in question, If youre applying due to personal or family matters, youre likely to need to provide a written account of your situation or a police report. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. The IOE EC panel will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panelreview their decision. We live by four promises. Deadlines for Geography modules are available from the Moodle pages for each module. As a student, you are responsible for making known any circumstances which may affect your performance at assessment in good time so we can consider how to respond. This step-by-step guide will clarify how to do that. syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT Extenuating Circumstances (often known as ECs) are events which are sudden, unexpected, significantly disruptive and beyond your control and which may affect your performance at summative assessment, such as a serious illness or the death of a close relative. All Extenuating Circumstances applications will be considered by the Departmental Extenuating Circumstances Panel and students will be advised of the outcome within one week of the meeting to discuss your case. If you have a medical condition that you think will impact your ability to perform in exams you can also apply for special examination arrangements. 'Extenuating Circumstances' (ECs) are events which are unexpected, significantly disruptive and beyond your control, such as a serious illness or bereavement. Usually, you apply through your subjects department. What are extenuating circumstances for financial aid? endstream endobj 434 0 obj <>/Subtype/Form/Type/XObject>>stream We are the representative body for University College London's (UCL) students, one of the most diverse student communities in the world. If you are too unwell to take an exam, you can follow the same route as above, including self-certification if that is still available (e.g., if you have not already self-certified twice), to apply for Deferred Assessment. Although we encourage you to discuss coursework with others, the final product must be your own work. EMC We are not able to process ECs or respond to queries that are submtited by non-IOE students. Disability and long term illness:Disability, including ongoing, long term illness and recurring and diagnosed mental illness would not usually be considered under the Extenuating Circumstances procedure,with the exception where there has been a particular worsening,serious episode or mental health crisis and documentary evidence can be provided. Not submit your assessment at the usual time, but have an opportunity . If you have submitted an Extenuating Circumstances claim for an extension of an assessment deadline, you should continue with your work and submit on the date you have requested . It is usually yourDepartmentalTutor, who should be listed on your Facultywebpages. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. Because we need to evaluate the evidence that you submit to us for these, this route takes a little longer, but we should again be able to get back to you within 10 days. You will need to provide the additional evidence within four weeks of being contacted. If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. Extenuating Circumstances and Extensions In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. Extenuating circumstances are serious, unforeseen circumstances beyond your control (ie. endstream endobj 425 0 obj <>/Subtype/Form/Type/XObject>>stream In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. The formal procedures governing Extenuating Circumstances can be found in theManual of General Regulations Part 6. If you have been affected by a death of someone other than one of the specified relatives,you will need to clarify your relationship to the deceased and the impact this has had upon you. All coursework, projects and dissertations must be submitted via Moodle to Turn-It-In before 12.00 noon on the due date. ` & If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please see, Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in the. Short-term support for illness, bereavement or other unexpected emergencies. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: endstream endobj 435 0 obj <>/Subtype/Form/Type/XObject>>stream If you are not sure whether you should use Extenuating Circumstances. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ You will need to provide information on each assessment you are applying for and provide a detailed explanation of your circumstances and how they have prevented you from submitting or negatively impacted your performance during the assessment. Extenuating Circumstances are circumstances which, Such circumstancesrarely occurand would normally be. However, theywillconsider your circumstances if there is a significant failure of the University network systems or serious problems with academic project work such asequipmentfailure. Further information about the types of evidence which you might be able to use is available in Section 1.5: Providing Supporting Evidence. Take a look in your student handbook to find the extenuating circumstance procedure. Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. Extenuating circumstances include death of a family member, injury/illness, military service, vocational units taken at another institution or other extenuating circumstance that can be documented. Step 3: submit your application. Use the "Satisfactory Academic Progress Appeal - Unit Cap" form on the Financial Aid Website.) Do Share & Care schemes work for student accommodation? Its therefore important to apply as soon as possible before your deadline to ensure you can plan accordingly. Raise an Extenuating Circumstances claim via the Student Enquiry Centre endstream endobj 427 0 obj <>/Subtype/Form/Type/XObject>>stream Police/crime report (a crime number on its own isnotacceptable). If you can find evidence, its a good idea to apply for conventional ECs. endstream endobj 437 0 obj <>/Subtype/Form/Type/XObject>>stream If you're struggling with situations beyond your control, extenuating circumstances could help. Check if your circumstance meets the grounds for EC. endstream endobj 439 0 obj <>/Subtype/Form/Type/XObject>>stream Your evidence will need to cover the full period for which you are requesting mitigation. endstream endobj 432 0 obj <>/ProcSet[/PDF]>>>>stream We've made the process as easy as possible for you - but don't just take our word for it. Luckily, extenuating circumstances are there to support you during these situations. Self-certified ECs do not require evidence but there are important limits to their scope: Self-certification requests are designed for circumstances where evidence is difficult to obtain or where the mitigation is limited to the point that it doesnt justify increasing workload pressure on GP practises by insisting on medical evidence. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. /Tx BMC EMC Extenuating circumstances are essentially a safety net there to catch you during your studies, helping you when things beyond your control go wrong. We should, in these circumstances, be able to get back to you within 10 days. You apply for extenuation via an online form. /Tx BMC You will also be notified of the outcome of your claim via Portico. Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. If the deadline has already passed, the late submission may be condoned (i.e. In some circumstances as a victim of crime you may not have contacted the Police, and this is accepted by UCL. Your evidence will need to cover the full period for which you are requesting mitigation. Bereavement: You will be required to provide a death certificate. EMC We may be able to support you better through, Submit your EC application as soon as possible. Fill form: Try Risk Free Form Popularity ucl extenuating circumstances online form Get Form eSign Fax Email No. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. If you have any concerns or questions about the Extenuating Circumstances process, enhanced Extenuating Circumstances Procedure, Annex 4.1.1: Grounds for Extenuating Circumstances, Student Psychological and Counselling Services, Ongoing employment as a critical worker, such as UCL students who work for theNHS, Significant technical issues in submitting coursework that are not reasonably foreseeable and which have a material impact on thestudent, Coursework extensions up to 14 calendardays, Suspension of Late Submission Penalties for coursework submitted up to 14 calendar dayslate, Deferral without Tuition to the next normal occasion (typically the Late Summer AssessmentPeriod), Permission to spread assessments between two assessment periods withoutpenalty, Name of the health conditionorimpairment, Period of time that you have been seeing the practitioner for this condition/impairment, Length of time that the practitioner expects the condition / impairmenttolast, Main symptoms of this condition which could impact on studies (e.g. A decision cannot be made until your evidence is received. -q r^U: `pqEp{ \ 6 PCIY .3v0dRY?,egP{ .UbQN@N@A$n64r h What would you like the Union to do? UCL extends Extenuating Circumstances allowance as part of 'no detriment' package. This could be: A doctor's note A copy of your medical record A copy of your prescription note A picture of your medication They should be identified as Table 2 or Figure 1 etc, and all must have a short descriptive title. Where a student has a SoRA, extensions will be granted from the adjusted deadline. Short-term Illness and Other Extenuating Circumstances, Check whether your circumstances are covered. Most course teachers expect students to discuss with them proposed topics for individual study, the methods of approach, and the sources or literature available; you can see course teachers for this purpose during their office hours; however they will not read drafts of coursework. If your application is accepted, youll be notified of your new deadline or circumstances either by email, letter or in person. endstream endobj 444 0 obj <>/Subtype/Form/Type/XObject>>stream You must submit your evidence within FOUR WEEKS of submitting your EC. Such students do not need to submit a separate EC application as an extension will be automatically granted as per their SoRA.If a student who already has a SoRA extension in place needs additional time and the grounds for EC are met, they are able to apply for further extensions using this process. Q!GQe#8! Please note that if we receive your EC request by Monday11.59 pm (UK time)of every week, your EC application will be considered at Thursday panel in the same week. The evidence must be a signed statement from a registered doctor or other medical practitionerin UCL Student Services OR external totheUniversity. This may affect the type of mitigation that is available to you. However, this may be accepted if there has been an acute flare up of a mental health or medical condition, related to exam stress, which can be documented with evidence from a doctor or other registeredmedicalpractitioner. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: EMC After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application. Is the claim supported by appropriate evidence? According to most dictionaries, it means any circumstances or situations that would justify someone's actions by stating certain reasons; or to lessen or reduce the seriousness by giving valid reasons that would be given due consideration. After that, it is your work, and we normally see it only in our capacity as examiners. Non-IOE students should refer to their own faculties for EC advice. If you have not been able to submit your work because of a technical problem, you must complete an AssessmentUCL Query Form. Title, as well as the course number, course title, and the candidates name and year of study, should appear on the front outside cover. UCL is yours, soshape it. Any claims submitted after the assessment has started must be accompanied by evidence. endstream endobj 441 0 obj <>/Subtype/Form/Type/XObject>>stream endstream endobj 423 0 obj <>/Subtype/Form/Type/XObject>>stream However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panel. Letter from your doctor or medical practitioner). All coursework, projects and dissertations must be submitted. The Extenuating Circumstances policy states that as an alternative to providing evidence relating to a claim, each student is entitled to submit up to three self-certified claims per academic year (NB: each individual claim can relate to multiple assessments/modules), which involves providing details of the extenuating circumstances without the provision of documentary evidence. You can submit a self-certified EC to cover any assessments (including exams) falling within that period. We are improving our three campuses for people to study, work and live. endstream endobj 448 0 obj <>stream What qualifies for extenuating circumstances? After youve applied, youll need to wait for the decision. These structures vary from university to university, as do their application processes, but there are general steps that apply across all institutions, Step 1: consider whether you are eligible to apply. Students will not be entitled to their SoRA adjustment again on top of an EC extension. It is only where there has been additional unexpected disruption to your studiesthat extenuating circumstances wouldbeconsidered. Both deadlines would be covered by the EC and would only count as one of your two self-certified opportunities (three if youre a postgrad). This means that students can self-certify without providing evidence for up to two separate periods within the 2022-23 academic session. Further information about the support available to you can be found on our Help and Advice pages. For your application to be approved, youll need to provide evidence of your circumstances. For any questions regarding extenuating circumstances, fee waivers and extensions, we encourage you to reach out to us directly by email or by phone at 401-863-2378. In these circumstances you will need to provide a letter from a doctor or other registered medical professional stating the impact this event hadonyou. If you are not eligible for self-certification, you will be asked toprovide supporting evidence. You will receive a written response as soon as possible. Original deadline is 1/5/23 and student has a SoRA extending this to 8/5/23. You can find a guide to submitting your claim on Portico on the UCL website. Please pay careful attention to details in individual modules and make sure you are aware of the deadline stated on Moodle. You should be informed of the mitigation decision within one week of the EC Panelmeeting. In addition to these regulations, the Department of Geography specifies the following rules: The following will not be included in the word count: If you have any doubts about this, please check with the course convenor. Extenuating Circumstances'? H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please seeSection 1: How to Use This Frameworkfor more details. You will need to provide the additional evidence within four weeks of being contacted. Step 1: consider whether you are eligible to apply Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. Where the deceased person is a close relative - partner, parent, child or sibling- then the death certificate alone willbesufficient. 0 Please be advised that all photographs of positive Covid-19 tests MUST have your student ID in the photograph and also have the date clearly visible on a phone or a laptop. Make sure you submit your application in plenty of time to reduce added stress. e.g. endstream endobj startxref Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. Through the wide variety of taught modules we offer - from commercial and corporate law, human rights law and global health governance, to environmental law, intellectual property and legal history - you can explore your intellectual interests freely or choose to specialise in a particular area of legal research.. As part of the teaching and assessment throughout the programme, you will be . endstream endobj 431 0 obj <>/Subtype/Form/Type/XObject>>stream endstream endobj 420 0 obj <>/Metadata 41 0 R/Names 476 0 R/PageLayout/OneColumn/Pages 417 0 R/StructTreeRoot 84 0 R/Type/Catalog>> endobj 421 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 422 0 obj <>/Subtype/Form/Type/XObject>>stream You must provide astatement thatmust verify how you have been affected and what impact this has had upon your assessment, and the dates when these circumstances occurred andcontinuedto. Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form. Student handbooks should include everything you need to know about succeeding at university, and sometimes extenuating circumstances are needed to achieve your potential. You can make an EC claim through Portico. You must submit your late evidence no more than four weeks after submitting your EC application. Please be aware that deadline extensions are available, and you will not be disadvantaged in the admission process for delays caused by events beyond your control. Work will not be accepted by email. This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. Self-certified claims for extensions, deferrals and late submission can be submittedno more than two weeks in advance of the affectedassessments. SeeSection 1.5: Providing Supporting Evidence. Extenuating Circumstances are circumstances which impair your examination performance prevent you from attending examinations or other types of assessment, or prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date Such circumstances rarely occur and would normally be My GCSEs are 98877755 LNAT is 24 (last year it was 6 so very proud lol) I also applied to: Manchester, UCL, Warwick, Edinbrugh. Detail of where to submit the form are in your Student Handbook. After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application on Portico. /Tx BMC If you are able to obtain a letter from a doctor or other registered medical practitioner to confirm this impact, this may helpyourcase. Appendices of statistical data, etc., may be used, but tables or figures should normally be placed within the text. See also Extenuating Circumstances and Reasonable Adjustments (section 10). You can self-certify for ECs within certain conditions. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to . Further information about the types of evidence which you might be able to use is available in, Section 1.5: Providing Supporting Evidence. Compiling the relevant documents and information can help speed your application along. Self-certification periods should be two weeks (ten working days) apart and self-certified claims cannot be accepted more than two weeks (ten working days) before the first affected assessment. If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to submit your application materials. Read about our Research Excellence Framework submissions and results. !)z)/VETU*P:BYG-r6BZSZY6bvc]v0QZq UCLs Grounds for ECs explain what will normally be considered. However, you have the right to appeal your results via theAcademic Appeals Procedure. /Tx BMC If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. %PDF-1.6 % Wherever your curiosity takes you, whatever passion inspires you, youll find a home in our student-led groups. Then youll know where you are and how best to proceed with the assignments involved. University computer problems or academic problems:UCL do not consider general computer problems to be extenuating circumstances, they expect you to have some contingency plans to deal with computer problems!
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